Voting

Since the Club is a Member-owned institution, voting is at the core of its democratic processes.

The Club depends on Member participation in its annual election of the Board of Governors and in other crucial decisions that require a vote, including changes to the Club's Articles of Association and approval of the annual budget. 

Eligible Members (see FAQ for eligibility details) are free to register as a Voting Member at any time.

Voting is an important responsibility, and failure to vote as a Voting Member will result in the loss of voting rights for 13 months and the inability to run for Club office for two years.

Registering to Vote
Registering to vote is straightforward. Fill out a registration form (see PDF below) and submit it in person to Member Services.


Why do I have to register to vote?
Japan's nonprofit law requires a majority (51 percent) of Members to attend general meetings and vote, whether electronically, in person or by proxy. In order to ensure a quorum, the current Articles of Association include a membership category called Voting Member. Only Voting Members are counted towards a quorum.

Who is eligible to register?
Members from the following categories may register as a Voting Member: Resident Regular, Company Regular, Term Regular, Designated Spouse and Non-Resident Regular. Voting Members should be willing to actively participate in the Club’s governance and be committed to exercising their voting right and privilege.

How do I register?
The Primary Member or Designated Spouse must complete a registration form and submit it in person to Member Services (B1). A Voting Member and Designated Spouse registration form is available on this page (log-in required) and from Member Services (B1), the Management Office or the Membership Office. Member Services will validate the application and issue a registration confirmation card.

When can I register?

Members can submit a registration form to Member Services (B1) at any time during Club hours.

What happens if I don’t register?
Members who do not register by the deadline announced in the notice of a general meeting will be ineligible to vote in that general meeting. Members who have not held Voting Member status for at  least one year immediately prior to a general meeting that includes an election for the Board of Governors will be ineligible to run in that election.

What happens if I register and do not vote?
Failure to vote as a Voting Member will result in the loss of Voting Member status for 13 months following the missed vote. It will also result in a two-year ineligibility to run for the Board of Governors, as candidates should hold Voting Member status for at least one year immediately prior to assuming office.

Are there any other consequences to not registering or to not voting?
A Voting Member can only be expelled by a vote of the membership, whereas a non-Voting Member may be expelled by a vote of the Board of Governors. Members who wish to serve as a committee chair are required to be a Voting Member in good standing or the spouse of a Voting Member.


Make Your Voice Heard